Leader Volume 9, Number 11
Tips to Improve the Effectiveness of Meetings
Hathaway helps organizations manage change. She is author of three
books including Untying the
‘Nots’ of Change Before You’re Fit to be Tied
(Destination Publications, Westerville, OH, 2000).
She can be reached at 1-800-339-0973 or www.thechangeagent.com.
1: Provide Specific Goals and
Objectives for your Meeting
1) An agenda sent
out prior to a meeting is critical! List your meeting objective
(i.e. the purpose for the meeting) on the agenda.
2) Write out the
preparation you would like the participants to do prior to the
meeting. List it as the “Pre-Meeting Preparation.” Include in
that list the things/items you need participants to bring to the
3) Invite only
those people who can contribute to the meeting.
person attending a meeting should be able to answer these key
• What is the purpose of this meeting?
• How can I contribute?
2: Avoid the “Information Assumption” Trap
“lecture meetings.” Is there a more efficient way to
distribute certain information instead of calling a meeting?
participants actively involved in the meeting: time keeper,
leading, facilitating, etc.
participants attend only for the time they are needed.
3: The “Platinum
Rule” of Meeting Success
8) Are your
participants “big picture” or “detail” people? What format
should be used in the team’s final report? What kind of meeting
minutes will best meet the needs of your participants?
9) Start on time.
Set an ending time on the meeting when scheduling the
10) Who said
“Robert’s Rules of Order” increases the effectiveness of
meetings? Develop your own “Rules of the Road” to meet your
specific group’s objectives and needs.